What about the task manager? What do I use that for?
While it is true that everything you need to get done must be done within the context of time, that doesn’t mean you should load up your calendar with tasks every day. They shouldn’t automatically appear there. This means that while some tasks will show up on your calendar, not all of them will. When you see something on your calendar, you should know that “I absolutely have to do this thing at this time, no matter what.” You do not want to clutter your calendar with things that are not absolutely essential as this will just make you distrust your calendar. These are not things that you should do, these are things that you must do. Calendar – shows you all the time sensitive things that you absolutely must do at a specific time (i.e.Good task managers allow you to use additional criteria to quickly shift what items actually appear on the list of items for you to do at any given moment. tasks that you need to get done but don’t require a lot of brain power and you can do when you have low-energy). Good task managers allow you to filter your tasks by project, context (the tool, place or thing you need to complete the task), due date, or even mental state (i.e. Task Manager – shows you the tasks you need to complete in a way that is actionable.
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This is vital as when these tools can reveal the appropriate task at the appropriate time/place – but only if you understand how to properly use them together.Ī task manager and a calendar serve very specific (and very different) functions: The calendar can complement and support this by showing you a picture of the hard landscape of your day so you can identify when you can complete them.īefore you can start taking action on these tasks though, you must understand the specific roles each of these tools plays in your workflow. These things that you need to get done are called “tasks.” The goal of your task manager then is to show you the things you need to when you are in a place to actually do them. The goal of using your task manager and calendar together is to complete things as efficiently as possible. The overall purpose of your personal productivity system is to help you finish the things you need to get done more efficiently so you have more time for the things that are truly important. In this post, we’re going to show you how to leverage two of the more critical personal systems by using a task manager and calendar together effectively. Being able to eliminate the friction between your personal systems is important if you want to make meaningful progress on your goals. These systems are both independent and interdependent, so it’s important that you know how they are connected. How productive you are is largely a result of the personal productivity systems that you’ve decided to implement.
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